Meet me in Portland

Headed to Portland for the big meeting this weekend? Don’t forget: the LHRT will gather Friday afternoon from 3:30 – 4:30 in the New Hampshire/Vermont rooms. We hope many of you can make it!

We also understand that since all of the RT’s are meeting at the same time, you may wish to be able to attend more than one meeting…no problem! Please feel free to drop by at any time during the hour, and we all look forward to saying hello and talking shop.

-The LHRT Leadership Team

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Got backups?

By Renee DesRoberts
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This week I got an email from my content management system provider (PastPerfect) about the importance of backing up our data. It was a good reminder, and this morning I executed a complete backup of all of our content – 25 gigabytes worth of images, data, and other media files – and placed that material on a removable hard drive which is stored in a fireproof safe. I imagine 25 gigs, not huge-not small, is a pretty standard number for a small library such as ours that is regularly digitizing materials and creating web content. For my workspace, there is a whole range of content that is saved on the network servers and gets backed up with all of that material. However the CMS lives in a separate zone and those back ups need to be done manually, and it’s on my head to make sure they happen. I’m guessing for many of us, this is the case.

So my challenge to all of you this week is to back up all of your files! And then start working on a plan for doing this on a regular basis. Think about the following questions, and then you’ll have a starting point for creating your backup routine:

  1. Is your data already regularly backed up by your organization?
  2. Do you know if the files on your computer are ALL covered under your regular backup schedule or routine?
  3. Where are all of the locations where you use/keep/store data?
  4. Do you use different computers?
  5. Do you use different storage media (flash drives, cloud storage, etc.)?
  6. When was the last time you completely backed up your data?
  7. When was the last time you created new files? (If you are regularly creating, you should be regularly backing up!)
  8. Who has access to your backups? Have you documented where they can be found, in the case that someone else has to access those materials?

Getting in the habit of regular backups is good practice, and an important part of business if you are creating digital content.

If you’re looking for guidance, Digital Preservation at the Library of Congress has a great Outreach and Education page; also look at the documentation/web site for any CMS you use for tips particular to your system. The Department of Homeland Security IT Disaster Recovery Plan page is a great place to start learning about these topics too.

New leaders, new opportunities!

Please welcome the 2016-2018 leadership team for the Local History roundtable:

– CHAIR –
Erik Bauer

– STEERING COMMITTEE –
Barbara Austen
Michelle Chiles
Claire Lobdell

The new leadership will take effect at the spring meeting, and updated contact information for the LHRT and all other updates will be implemented after they have officially taken office.

Thanks to everyone who participated in the election, and to everyone who took time to vote!

Congratulations and best wishes to Erik, Barbara, Michelle and Claire!

 

Election Time-Please Vote!

Greetings LHRT Members–the 2016 election is now live!

Please take a moment to vote for our slate of leadership candidates for the 2016-2018 cycle. You can access the quick and simple ballot via the link below:

https://www.surveymonkey.com/r/LMWLMFY

The election will remain live until Wednesday March 2.

Thank you for taking the time to participate in our election, and we all shall look forward to the further development of the LHRT.

Sincerely,

The 2014-2016 LHRT Leadership

Food for thought: LHRT elections!

Greetings LHRT members!

This is a note that this spring is election time for the Local History roundtable! We will have the opportunity to fill out our Steering Committee, *and* we will be electing a new Chair as well.

It has been my honor to serve as Chair since the creation of the LHRT, and I’m confident that whoever next leads this great group will be able to take it even further and expand on what we have built so far.

Please think about it! The time commitment is not burdensome, and I have never had to travel to attend a Board meeting (so don’t let that worry deter you folks who live all over New England).

**You can read about the job details in the NEA Roundtable Handbook.**

We will send out a formal call for volunteers this spring, and we will hold elections online prior to the Spring Meeting.

Thanks for your consideration!

October is BIG in archives…what’s your plan?

Hello folks! Summer is hanging on, at least weather-wise, but fall is upon our doorstep. We hope everyone had a successful and busy summer at your organizations, and had some to for rest and relaxation as well!

Next month is a big one for advocacy and outreach opportunities in the local history world. Not only is it American Archives Month but it’s also generally embraced as Family History Month…two great places for Local History to shine! So do you have any plans?

Whatever you do, feel free to share here or on the NEA LHRT Google List, we’d love to know what you are up to and get other great ideas for advocacy and outreach.

 

 

International Archives Day is June 9!

This is from the International Council on Archives via SAA’s IAART Roundtable…I know a few of us participated last year, and I hope even more folks do so this year!
~Renee

:: INTERNATIONAL ARCHIVES DAY is 9 JUNE 2015 ::

Join the celebration of International Archives Day 2015 and promote your archive service!

All around the world archivists will unite on 9th June 2015 to celebrate the significance and achievements of our profession. Send us a copy of a document drawn from your collections which shows the locality served by your archive service; tell us about the image and, if you wish, provide us with a short message and the web address of your archive. The section for local, municipal and territorial archives of the International Council on Archives has prepared a site to display all the images and messages sent to us

To participate, please send a jpeg image (max 800×800 px) of your chosen document, together with a short description of it in your own language by the 30th May 2015 to: <m.langelaar@rotterdam.nl >. If you offered an image in 2014, why not add a second one for 2015 – the website will accommodate a growing number of images over the years to come?

Like our Facebook page at: https://www.facebook.com/pages/ICA-Section-Local-Municipal-and-Territorial-Archives/183455228363014. Follow us on Twitter @ICArchiv #IAD15

We look forward to sharing your treasures with colleagues everywhere in the world.

Happy International Archives Day!

MayDay webinar: “After Disasters: Salvage and Recovery in Small to Mid-Sized Museums and Libraries”

Greetings friends! Here is a great FREE offering for your 2015 MayDay…

“After Disasters: Salvage and Recovery in Small to Mid-Sized Museums and
Libraries”

May 1, 2015, 2:00 – 3:30, EDT, with Susan Duhl.

Understanding the components of disaster response is key in successful recovery of collections of any type, size, and budget. This webinar will show professionals and volunteers the steps needed to effectively save collections, including:

  • What happens to collections after fires, floods, mechanical failures, and other events
  • Recovery logistics, team building, and securing supplies
  • Safety and health practices
  • Working with first responders, engineers, contractors and conservators, and local resources
  • Collections triage, handling practices, drying options, soot and mud cleaning techniques, and mold control
  • Long-term recovery: conservation treatment and funding

TO SIGN UP/REGISTER GO TO:
http://www.connectingtocollections.org/after-disasters/

This webinar is part of the MayDay Initiative. All activities hosted by the Foundation of the American Institute for Conservation for MayDay 2015 are sponsored by Polygon Group, offering document recovery, emergency planning services, property damage restoration, and temporary humidity control across the globe.

Connecting to Collections Care is sponsored by the Foundation of the American Institute for Conservation with funding from the Institute of Museum and Library Services.

FREE Collections Care Webinar – April 21!

“When Less is All You Got! Budget-conscious solutions to protect
collections on display and in storage”

FMI or to sign up/register: http://www.connectingtocollections.org/when-less-is-all-you-got/

April 21, 2015, 2:00 – 3:30, EDT, with Ernest Conrad and Lisa Mibach.

“In an ideal world, all buildings that house and display collections would have
purpose-designed environmental control systems that work, enclosed display
cases, chemically-neutral storage and display cases and containers, and enough
trained staff to care for collections. Unfortunately, this is not always the
case.

The first part of the webinar will illustrate the diagnostic effects of the
lack of environmental controls, and will discuss budget-conscious solutions to
protect collections on display and in storage. The second part will deal with
proper storage and display conditions so that objects can weather minor
disruptions. If you don’t have ideal storage and display conditions, you
need to have regularly updated priority lists of objects (in order of
vulnerability) to check during/after an environmental failure or change.”

Confused about Archival Content Management Systems?

Well then Society of American Archivists has got you covered.

On March 31 2015, SAA will be hosting a webinar for archivists who need to learn about Content Management Systems. Confused about the difference between an “archival collection management system, an electronic records management system, a digital assets management system and a preservation repository”? You’ll learn about all that, plus much more here; and better yet the presenter is none other than NEA’s own Veronica Martzahl, Digital Records Archivist at the Massachusetts State Archives.

Cost to attend is $179 SAA member/$199 non-members. Register early (prior to 3/26) and save $30!

FMI or to Register: Society of American Archivists: Archival Collections Management Systems